PBIA Board of Directors Meeting Minutes From May 12, 2023,

Jun 6, 2023

Board meeting minutes CAPTURE

PBIA Minutes

May 12, 2023, 7:00 p.m.

Location: Lyons National Bank

 

Attendees: Lori Furguson, Becky Hilbert, Susan Mattle, Mike Faillace, Alina Palis, Terry Palis, Chris Forster, Korey Post, Jon Post

Absent: Chip Compertore, Jeff Auser

 

Remarks Opening: Lori Furguson

  • Tax return still in the works

  • Doug Kinney – interested in joining PBIA Board

 

Approval of April 14, 2023 Minutes

  • Motion for Approval made by Mike Faillace

  • Seconded by Korey Post

  • Minutes approved

 

Annual Dinner: June 10, 2023

  • Anne Schulte and Francine Miller attended meeting

  • Anne and Fran will manage the set-up of the Annual PBIA Dinner

  • Met with Elks Club. Menu will be the same as previous years – chicken barbeque

  • A number of businesses have been contacted for prize donations;

    • Some of the businesses are: Florist, Cellar, Consignment Shop, Village Restaurant, Sweet Indulgence, Dug Out, Lakeside Doodles, Wolcott Liquor, Gallo’s

    • Additional businesses to be contacted included Bay Front, Toadz, Golf Course, Twisted Creek Campgrounds, SOS Roofing

  • Need a letter of Proof of Donation: Myrtle will get this to Ann & Fran

  • It was suggested to have a “Halloween” theme for the meeting and maybe prizes for best costume

  • Need for raffle tickets – Myrtle will check to see if she has a supply in her basement

  • $25 for dinner tickets – confirmed

  • Fran will write up the information for the Dinner and send to Terry

  • Dinner brochure - add donors to the back of brochure. Ann/Fran will send donor list to Susie.

 

Golf Event: June 3, 2023

  • Chris reported that the tournament is all set up with new owners of golf course

  • Same games

  • Prizes same as last year

  • $50 per person

  • 7:30-7:45 check-in

  • Need a volunteer to witness the 4th hole

  • Same budget as last year for food and prizes

 

Roof Top Concert: July 29th

  • Chris’ band cannot play

  • It was suggested to find another band for this year

  • Korey will check with Travis Finch for his availability

  • And Mike will check with Sammy (Bay Front) for recommendations

 

Treasury Report: Alina

  • Financial Report emailed to board

  • Motion to approve Treasury Report made by Myrtle

  • Seconded by Mike Faillace

  • Treasury Report approved

  • Approval to reimburse Susie $63 for postage stamps

  • Approval to reimburse Korey for merchandise

 

 

REDI (Resiliency Economic Development Initiative): Lori Furguson

  • No updates

 

NOAA:

  • No updates

 

Channel:

  • 2 Years Remaining on the current contract with Jeff Decker

  • First dredging for 2023 was completed. Looks good – at least 8 feet of water

  • 3 more scheduled dredging

  • Water level is high right now – Myrtle will email the 2 emails regarding water level. This will be posted on the PBIA website

  • Future Action Item: Invite Decker to a meeting to discuss future dredging.

    • Suggestion made to dredge 4 times/year: April/June/July/September

    • Plan to meet with Jeff Decker in February 2024

    • Board needs to look at all options and develop a plan to improve Channel Dredging.

  • Channel Lights – Jon will try to work on installing by Saturday, May 13th

 

Fireworks – July 3, 2023

  • All set

  • Flares need to be ordered. Myrtle has 3 cases/36 in each case

  • Myrtle will contact Chip by May 13th to go ahead and order 110 cases

 

Boat Parade: July 4, 2023

  • Theme: Halloween

  • Motion to approve $600 budget made by Susie Mattle

  • Seconded by Alina Palis

  • Approved

 

Update on Whistlewood Trail:

  • Terry left a voice message for Frank Merlock.

 

Merchandise:

  • Ordered merchandise with vendor – Rock Stream Printing located in Watkins Glen. Dawn is the owner

  • Proposal made to use vendor’s website to order merchandise by individuals

    • No cost to PBIA

    • People can order themselves

    • PBIA does not have to maintain and keep any inventory

    • We can put a link to this vendor on PBIA website

    • Port Bay, NY should be on all merchandise

  • Announce new vendor at Annual Dinner. There will be new merchandise available at the dinner

  • Motion to approve new vendor made by Terry Palis

  • Seconded by Jon Post

  • Approved

 

Old Merchandise:

  • Old merchandise will be put on sale at the Dinner

    • Glassware & Shirts

  • And old merchandise will be used for prizes at golf tournament, dinner, boat parade and fishing derby

  • Korey will take inventory of the old merchandise

 

Website: Terry Palis

  • Terry reported that everything has been updated on website

 

Membership Report: Susan Mattle

  • 35 returned for bad address

  • Membership renewals continue to come in

 

Additional Agenda Item:

New Speaker System:

  • Terry purchased the new speaker system to be used for annual dinner, boat parade, golfing tournament, Fishing Derby, and other events

  • Motion made to pay $434 to Terry Palis for speakers made Becky Hilbert

  • Second made by Jon Post

  • Approved

New Sign for Bayfront/Sammy T’s:

  • Working on new sign for restaurant

  • Mike requested if the sign could be put underneath the “Welcome to Port Bay” sign

  • First – fix the 2 signs so that both are level. Mike will have this fixed

  • PBIA all agreed to place the restaurant sign under Welcome sign.

 

Communications:

  • Terry suggested that a PBIA board member be assigned to handle communications to ensure that information is delivered to the PBIA website, PBIA facebook page, and the Housewive’s of Port Bay facebook page

 

Meeting adjourned:

  • Motion to adjourn was made by Jon Post

  • Seconded by Becky Hilbert

  • Approved

 

Next Meeting: June 9, 2023 at 7pm. At Lyons National Bank